career · v1
How to Write a Two Weeks Notice Letter
Learn to professionally resign from your job. This guide covers preparation, drafting, and submission.
Review your employment obligations
Check your employment contract or company handbook to see if your agreement mandates a specific notice period 1. Verify if your notice period affects the payout of accrued benefits like vacation time 14.
Schedule a private meeting
Request a brief, private meeting with your direct supervisor to discuss your departure 211. If you work remotely, a video or phone call is an acceptable substitute for an in-person meeting 1217. Do not discuss your resignation with colleagues until this meeting is complete 111.
Draft the resignation letter
Use a standard business letter format including your contact info, the date, and the recipient's info 5. State clearly: "I am resigning from my position as [Job Title], effective [Your Last Date]." 1120. Include a brief sentence of gratitude and an offer to assist with the transition of your responsibilities 120. Omit reasons for leaving or negative feedback to protect your professional record 115.
[Your Name]
[Your Contact Info]
[Date]
[Manager's Name]
[Company Name]
Dear [Manager's Name],
I am resigning from my position as [Job Title], effective [Your Last Date]. Thank you for the opportunities I have had during my time with the company. I am happy to assist with the transition of my responsibilities before my departure.
Sincerely,
[Your Name]Submit the letter
Provide the letter to your manager immediately following your verbal conversation 111. If submitting via email, CC your personal email address and HR if company policy requires it 1118. This document will become a permanent part of your personnel file 111.
Sources
Every step cites the sources below. Facts are rechecked automatically every 90 days or whenever a reader flags an error.
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